Administrative Assistants Careers

Administrative Assistants- TTS Client Company is seeking a passionate, hard-working, professional, and well organized Super Star to ensure every person who comes through our doors has a pleasant experience and working with other team members to keeping our company running smoothly.. A typical day in the life of Administration Assistant might include: Open, date stamp, sort and distribute mail on a daily basis; accept deliveries Answer telephone and provide information/assistance or route caller to appropriate staff member Take phone or vendor messages and deliver to appropriate individual Greet visitors to the office and direct them to the appropriate individual Compose and type routine correspondence and emails using word processing software Compile, type statistical reports including tables and text using spreadsheet software Assist Office Manager with monitoring/ordering office supplies Operate and maintain office equipment The Administrative Assistant provides administrative and executive support-related tasks to the company by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and travel, and scheduling meetings for the company to ensure effective use of time. The Executive Assistant handles confidential information and communications. Essential Functions Run the daily administrative operations of the office with minimal supervision. Type reports, memos, letters and other documents using word relevant computer software. File and retrieve corporate documents, records and reports. Record, type and distribute meeting minutes. Answer phone calls and direct calls to appropriate parties or take messages. Greet visitors and determine whether they should be given access to specific individuals. Open, sort and distribute incoming correspondence, including faxes and email, as well as ship outgoing mail, including international items. Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution. Manage Executives’ calendars, and schedule/coordinate events and meetings for team members. Make travel arrangements for executives and team as needed. Expense report management. Research gathering for analysts and executive team, which consists of downloading specific information on different companies and setting up file structure for downloaded materials on the company shared drive. Marketing meeting preparation, to include editing material in PowerPoint and printing and collating materials for meetings Perform general office duties such as ordering supplies and maintaining records management database systems, including inputting client info into a customer relationship management (CRM) system serving as the point person on CRM-related communications (that will be directed by Executives). Manage vendors – FedEx, etc. Manage Executives’ profiles, as requested, on various professional networking sites like LinkedIn and others. Under guidance of Executives, use professional networking sites to search for contacts/people Miscellaneous tasks include but not limited to troubleshoot computer issues (or working with technology support on computer issues), ordering and picking-up lunch for the team, any other day-to-day tasks as needed. Other duties as assigned. Competencies Communication Proficiency Time Management Teamwork/Collaboration Skills Orientation to Detail Flexibility Computer Capacity Stress Management/Composure Ability to Work with Minimal Supervision Education and Experience High school diploma required; preference for associate degree or bachelor’s degree 3+ years of administrative experience required, preference for 4-6 years of experience. Previous financial industry experience preferred. Additional Skills Required Advance use of Microsoft Office products which include Word, Excel, PowerPoint, Outlook with mail merge skills, label generation for various mailings. Using social media and networking sites to promote the business and its employees. About the Client Subscribe to TTS Careers to Search job sites Newsletters, Newspaper Associates and Company Career Pages. Get Career Alerts, Marketing Articles, Contract Careers, discounts, promotions and tips straight to your inbox.

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